What if time management wasn’t about hours in a day?

Feb 18

You’ve probably tried all the classic time management hacks—color-coded calendars, strict schedules, maybe even the latest productivity app promising to help you squeeze more out of your day. Yet, despite all this structure, you still feel overwhelmed, stretched thin, and constantly racing against the clock.

Here’s the truth: time management isn’t just about watching the clock—it’s about working with your energy, focus, and priorities in a way that sets you up for success.

The Real Reason Time Feels Unmanageable

You might assume that if you could just organize your tasks better, you’d finally feel in control. But time management struggles don’t stem from a lack of efficiency alone—they stem from the way we approach our workload and energy.

Think about it: Have you ever had a day where you checked off every item on your to-do list but still felt exhausted and unproductive? That’s because productivity isn’t just about how much you accomplish—it’s about whether you’re doing things in a way that optimizes your energy and focus.

When we focus solely on minutes and hours, we ignore the mental and emotional weight of our decisions. We fill our schedules with endless meetings, back-to-back tasks, and distractions that leave us drained rather than fulfilled.

Managing Time and Energy in a Workplace Setting

Instead of asking, “How can I get more done?” consider asking:

“Am I tackling this task at the right time for my focus level?”
“Would a quick break help me reset and come back with better clarity?”
“Can this meeting be shorter or handled asynchronously?”

Here’s a simple way to make your workday more effective:

1. Identify Your Peak Focus Periods:

Not all hours are equal. Some people are sharpest in the morning, while others hit their stride later in the day. When possible, schedule your most complex or demanding work during your peak focus times.

2. Audit Your Energy Drainers and Boosters:

Pay attention to how different tasks impact your mental energy. If long meetings leave you drained, try scheduling deep-focus work afterward to reset. If a particular project excites you, use that momentum to fuel your next task. If you're unsure where to start, my free guide, Maximize Your Energy to Reclaim Time, walks you through an in-depth audit of your energy levels and time usage. Download it here!

3. Make Micro-Adjustments:

You don’t need to overhaul your schedule—small shifts can create a huge impact.

If back-to-back meetings leave you mentally fatigued, build in five-minute buffer breaks.
If decision fatigue hits you late in the day, handle high-stakes decisions earlier.
If you find yourself zoning out, take a quick walk or grab a snack to reset.

The Missing Piece: Mindset and Coaching

Even when you know what changes to make, breaking old habits and patterns can be tough. This is where coaching makes a difference.

A coach helps you uncover unconscious patterns that keep you stuck in time-wasting loops. Instead of giving you another scheduling trick, coaching provides deeper strategies to help you:

Prioritize effectively without burnout.
Set boundaries that protect your energy at work.
Shift your mindset from working more to working smarter.
Create sustainable routines that reflect your focus and workflow.

Time will never feel truly manageable if you’re constantly running on empty. But the good news? Small adjustments can lead to significant shifts in productivity, energy, and job satisfaction.

Want to take control of your time and energy at work? Let’s talk. Book a free clarity session today and discover practical strategies to work smarter, not harder.

If you're ready for a deeper coaching experience, I offer two transformative programs—both open for enrollment right now!

3-Month 1:1 Coaching Program :
A fully personalized experience designed to help you break free from burnout, align your life with your true desires, and build sustainable success—on your terms.

3-month Group Coaching Program :
A supportive, community-driven space where we grow together—gaining clarity, building sustainable habits, and taking meaningful action.

To celebrate the launch of these programs, I’m offering a special discount throughout February exclusively for subscribers of my weekly email newsletter, Aligned & Empowered Weekly.